[{"data":1,"prerenderedAt":2407},["ShallowReactive",2],{"es-glossary/expense-claims":3,"es-global-content":870,"es-page-global-content":2406},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":772,"full_slug":773,"sort_by_date":74,"position":774,"tag_list":775,"is_startpage":14,"parent_id":777,"meta_data":74,"group_id":778,"first_published_at":779,"release_id":74,"lang":768,"path":74,"alternates":780,"default_full_slug":864,"translated_slugs":865},"Expense claims","2022-05-05T09:38:25.964Z","2026-03-20T15:30:42.123Z","2026-03-20T15:30:42.152Z",131835034,"9b577e5c-99c8-4e96-ae79-91c07e25cb49",{"seo":11,"_uid":26,"footer":27,"component":28,"components":29,"lightNavbar":14,"hideIntercom":14,"unfixedNavbar":14,"navbarCustomCtas":766,"confettiAnimation":14,"disabledLanguages":767,"loadGoogleOptimize":14,"disableNavbarLogoLink":14,"scrollRevealAnimation":14,"onPageViewSegmentEvent":18},[12],{"_uid":13,"noIndex":14,"component":15,"metaImage":16,"metaFields":21},"08a494fc-7dc8-4aa5-94cc-0cca9326d9f8",false,"seo",{"id":17,"alt":18,"name":18,"focus":18,"title":18,"filename":19,"copyright":18,"fieldtype":20},4574523,"","https://a.storyblok.com/f/146026/1200x628/8ac028b808/seo_image_-_en.png","asset",{"_uid":22,"title":23,"plugin":24,"description":25},"2c5c1d0f-33d6-4c53-95dc-cd06b1ddb32a","Expense Claims | Definition & Keys to Improving Business Spending","meta-fields","Read a short definition of employee expense claims, plus challenges and best practices to handle them more effectively at scale.","a0d5f839-27f9-49ca-bd3e-79d5339e4e73","normal","page",[30,69,554,614,680,701],{"_uid":31,"rows":32,"component":66,"cfoBackground":14,"customerBanner":67,"sectionSettings":68},"89fcf86a-09d8-4e9f-b6d9-531fe1836b1c",[33],{"_uid":34,"columns":35,"component":64,"marginBottom":65,"smallContainer":14,"arrowsBetweenItems":14},"43922951-2845-4f26-a12e-a03f762e8238",[36],{"_uid":37,"component":38,"components":39},"ff3ba221-3434-4ee8-a861-6d955fd8b87a","columnItem",[40],{"cta":41,"_uid":42,"title":43,"eyebrow":18,"subtitle":53,"component":47,"textAlign":60,"verticalAlign":61,"smallContainer":14,"horizontalAlign":61,"sectionSettings":62,"subtitleLeftBorder":63},[],"a142f92b-1217-45e7-bb38-abf5503b0113",{"type":44,"content":45},"doc",[46],{"type":47,"attrs":48,"content":50},"heading",{"level":49},1,[51],{"text":4,"type":52},"text",{"type":44,"content":54},[55],{"type":56,"content":57},"paragraph",[58],{"text":59,"type":52},"Expense claims are a very common process used by businesses to handle travel expenses and other costs incurred by employees. 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Typically associated with business travel, this lets staff spend on behalf of the company even without a company credit card.",{"type":56,"content":106},[107],{"text":108,"type":52},"This process is necessary in companies where employees don't have access to corporate funds. The employee incurs a cost on their personal credit card or through cash, and then submits an expense claim form. Here's the process in detail. ",{"type":47,"attrs":110,"content":112},{"level":111},3,[113],{"text":114,"type":52},"How expense reports work",{"type":56,"content":116},[117],{"text":118,"type":52},"The typical expense claim process is as follows: ",{"type":120,"attrs":121,"content":124},"ordered_list",{"order":122,"key":123},{"order":49},"ol-0",[125,132,138,144,150,156,162],{"type":126,"content":127},"list_item",[128],{"type":56,"content":129},[130],{"text":131,"type":52},"An employee needs to spend and doesn't have access to funds. (They don't have a company credit card, and haven't been issued a per diem or expense advance for travel.)",{"type":126,"content":133},[134],{"type":56,"content":135},[136],{"text":137,"type":52},"The employee makes a legitimate business purchase using their own money. ",{"type":126,"content":139},[140],{"type":56,"content":141},[142],{"text":143,"type":52},"They save their receipt and make a note of the reason for spending. (Often this step is missed.)",{"type":126,"content":145},[146],{"type":56,"content":147},[148],{"text":149,"type":52},"Later - often at the end of the month - the employee completes an expense claim form. 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We've listed more modern approaches to employee claims below, but here are some of the issues with maintaining this method. ",{"type":47,"attrs":173,"content":174},{"level":97},[175],{"text":176,"type":52},"Typical challenges with the expense claim process",{"type":56,"content":178},[179],{"text":180,"type":52},"Even though relied upon by companies worldwide, the expense claim process almost always has the same issues.",{"type":47,"attrs":182,"content":183},{"level":111},[184],{"text":185,"type":52},"Prone to error",{"type":56,"content":187},[188],{"text":189,"type":52},"Every finance team knows the pain of working through stacks of expense claims, spotting errors and inconsistencies in each one. ",{"type":56,"content":191},[192],{"text":193,"type":52},"The best solution is to use digital tools which spot errors and prevent incomplete expense reports from being submitted. As we'll see, these walk employees through the process and highlight any issues before they reach the finance team. ",{"type":47,"attrs":195,"content":196},{"level":111},[197],{"text":198,"type":52},"Time consuming",{"type":56,"content":200},[201],{"text":202,"type":52},"It's a relatively straightforward process - in theory - but finance teams can still spend days each month getting claims squared away. Some of this is because of the errors mentioned above, but most of it comes from the level of back and forth communication required. ",{"type":56,"content":204},[205],{"text":206,"type":52},"Even with clear instructions and simple claims, most employees don't really understand what's required. So finance teams have to field questions, answer emails, and chase team members for missing receipts. ",{"type":47,"attrs":208,"content":209},{"level":111},[210],{"text":211,"type":52},"No clear expense policy",{"type":56,"content":213},[214,216,226],{"text":215,"type":52},"A ",{"text":217,"type":52,"marks":218},"company expense policy",[219,224],{"type":220,"attrs":221},"link",{"href":222,"uuid":74,"anchor":74,"target":74,"linktype":223},"https://blog.spendesk.com/en/expense-policy-guide","url",{"type":225},"underline",{"text":227,"type":52}," sets out the conditions under which employees can spend at work. And like most internal company policies, it often goes unnoticed or unfollowed. ",{"type":56,"content":229},[230],{"text":231,"type":52},"Your expense policy needs to be clear, concise, and easy to find. Employees shouldn't have to ask dozens of questions to seek reimbursement, and they should always know what's allowed and not. ",{"type":56,"content":233},[234],{"text":235,"type":52},"The best expense policies are actually built into systems. Choose an expense management tool that keeps teams within the limits by default. This eliminates the endless back and forth suffered by most finance teams. ",{"type":47,"attrs":237,"content":238},{"level":111},[239],{"text":240,"type":52},"Rife with fraud",{"type":56,"content":242},[243],{"text":244,"type":52},"This can be a touchy topic for business owners. Most leaders trust their teams to make smart, ethical choices. But studies show that 85% of employees admit to having lied on expense reports.",{"type":56,"content":246},[247],{"text":248,"type":52},"And since claims so often contain errors, even well-meaning employees may submit fraudulent forms. ",{"type":47,"attrs":250,"content":251},{"level":111},[252],{"text":253,"type":52},"Lack of real-time visibility",{"type":56,"content":255},[256],{"text":257,"type":52},"This issue stems from the very nature of expense claims: they're always submitted long after the fact. You have no visibility over what's being spent by teams, and limited ability to prevent inappropriate spending. ",{"type":56,"content":259},[260],{"text":261,"type":52},"At the very least, the company doesn't know its true cash position until reimbursements leave the bank account. 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Enter your email below and we'll let you know when we can help.","Parece que ya te han invitado a Spendesk. Comprueba tu bandeja de entrada o pídele a tu administrador que te reenvíe la invitación.","Spendesk es una plataforma integral de gestión de gastos y compras que ayuda a las empresas a gestionar tarjetas corporativas, pagos de facturas, suscripciones y gastos de la empresa en tiempo real.","support@spendesk.com",{"type":44,"content":2346},[2347],{"type":56,"content":2348},[2349],{"text":2350,"type":52},"Ya existe una cuenta de Spendesk asociada a esta dirección de correo electrónico.",{"type":44,"content":2352},[2353],{"type":56,"content":2354},[2355],{"text":2356,"type":52},"Su empresa ya tiene una cuenta en Spendesk. Solicite acceso a su equipo financiero.","Esto parece ser un correo electrónico personal. Introduce tu dirección de correo profesional.","selected","Se ha producido un error inesperado. Inténtalo de nuevo más tarde o contacta con el equipo de soporte para obtener ayuda.","Esta empresa ya está registrada. Ponte en contacto con tu administrador.","commoncontent","es/global-components/commoncontent",-30,[],"426c6c03-a0cf-4332-9288-22e88c385143","2022-06-07T09:23:48.804Z",[],"global-components/commoncontent",[2370,2371,2372],{"path":2368,"name":74,"lang":770,"published":74},{"path":2368,"name":74,"lang":771,"published":74},{"path":2368,"name":74,"lang":768,"published":74},[2374,2378,2382,2386,2390,2394,2398,2402],{"id":2375,"name":2376,"value":2377,"dimension_value":74},10736153,"Amplitude (Actions)","Sk9kb5VoOi-7",{"id":2379,"name":2380,"value":2381,"dimension_value":74},10736154,"Google Analytics 4 Web","HkocEodjb7",{"id":2383,"name":2384,"value":2385,"dimension_value":74},10736155,"Intercom","ryDQcVoOoZQ",{"id":2387,"name":2388,"value":2389,"dimension_value":74},10736156,"HubSpot","ry0QcNodoWQ",{"id":2391,"name":2392,"value":2393,"dimension_value":74},10736157,"Facebook Pixel","ko1w5PpFl",{"id":2395,"name":2396,"value":2397,"dimension_value":74},10736159,"Facebook Conversions API (Actions)","hMRPcifE3",{"id":2399,"name":2400,"value":2401,"dimension_value":74},10736765,"Bing Ads","dsS7z9Hv4",{"id":2403,"name":2404,"value":2405,"dimension_value":74},10736882,"LinkedIn Insight Tag","JQ2XQxIk",{},1775577740353]